Facilities

Policies and Procedures

The first of its kind in Canada - and one of just a handful around the world – the Centennial Centre for Interdisciplinary Science represents an interdisciplinary approach to scientific discovery that will facilitate a cross-fertilization of ideas and techniques as never before. Established scientists will interact with a new generation of world-class researchers and outstanding students, sharing sophisticated tools and state-of-the-art facilities. It is incumbent upon the Faculty of Science to ensure that this asset is protected and secure at all times.

Faculty of Science assumes overall responsibility for the safe and secure operation of CCIS; it is the responsibility of each individual user to ensure that the security protocol established by the Faculty of Science is followed explicitly.

Each “designated responsible user” will be asked to read the following security protocol and to sign as having read, understood and agreeing to comply with the protocols outlined below during the entire time of tenure in the Centennial Centre for Interdisciplinary Science.

1)      The Centennial Centre for Interdisciplinary Science Atrium is accessible from the Biological Sciences building, the Central Academic Building (CAB) with exterior entrances located on the east and south sides. All large materials (including catering supplies) must be loaded via the CCIS loading dock or the east facing exterior entrance with ramp.



2)      Liability for the theft and damages to the Centre will deem to be in the hands of the “designated responsible user” during the entire time of the function, from the time the event setup begins to the time doors are locked at the end of the function. It is also the responsibility of the group renting the facility to advise their guests to keep all personal belongings/valuables with them at all times as the Centre is not responsible for any such items going missing.



3)      The doors will be locked according to the “End Time” the customer has indicated on the Application Form by Events and Communications Coordinator. Conclusion of an event is deemed to have occurred when the function has ended and the Centre has been cleared of all catering and special equipment.



4)      All equipment installed in the Centennial Centre for Interdisciplinary Science is the property of the Faculty of Science and may not be removed from the Centre without the expressed and written permission of the Events and Communications Coordinator for the Faculty of Science. It is the responsibility of the customer to arrange the existing furniture in CCIS prior to their event and all furnishings shall be moved back to their original position before leaving the facility, Please note the furniture in CCIS may not be in the exact position as shown in the diagram.

 

5)      All catering companies operating in the Centennial Centre for Interdisciplinary Science will be under the authority of the “designated responsible user” while in the Centre. It is the obligation of the “designated responsible user” to let the Events and Communications Coordinator know to open the Centre in time for the catering services to set up for a function via the application form. It is the obligation of the “designated responsible user” to ensure that all catering is cleaned up and removed from the Centre PRIOR to the doors being locked up at the end of a function. In the event that the catering company is unable to retrieve their catering equipment and supplies immediately following an event, the “designated responsible user” will ensure that the catering equipment and supplies are removed from the CCIS management will immediately dispose of any catering equipment or supplies left beyond these deadlines and the Centennial Centre for Interdisciplinary Science is not to be held responsible for any lost/stolen/discarded items.

 

6)      No postings or decorations are permitted on the walls of the Centennial Centre for Interdisciplinary Science. Please use mobile bulletin boards or freestanding displays such as easels and popup floor banners.  



7)      The building will be returned to its pre-event condition. Any additional cleaning required by the staff of the University of Alberta or its cleaning service will be charged to the applicant at the rate of $30.00 per hour and withheld from the deposit. A checklist will be provided as to the required cleaning the applicant must complete in order to avoid cleaning charges. University of Alberta staff or its cleaning service will report any damage and/or additional cleaning required after the event. If there is no damage or additional clean-up required the deposit will be returned in full. In the event that the deposit is not sufficient to cover the damage or additional cleaning, the individual or group renting the facility will be billed. The Faculty of Science Administration will mail or damage deposit refunds, or additional billing, within 2 weeks following use of the facility, upon recommendation of the Events and Communications Coordinator.